How does the travel expense report work?

The tarvel expense report sevice by Voya can be used via the iOS and Android mobile apps. To unlock the travel expense report, please contact your travel agency.

For business trips, travel-related expenses can be claimed from the company (e.g. breakfast, lunch). The new expense claim function offers the traveller a digital solution instead of doing this by hand. In addition, it is also possible to claim per day allowance. 

1. To create a new expense report, you have to click on the blue button "New expense report". It is also possible to add more receipts by using the circular blue button.

2. In the following step, the desired trip must be selected and confirmed by clicking on the "Next" button. To go to older trips, "Select from Past Trips" must be clicked.

3. In the following screen, the details of the trip can be adjusted. In addition, it is possible to enter the exact departure and arrival time under "Daily Allowance". Under "Included Items" all expenses of the trip are listed and it is shown if something has already been paid or if a receipt still has to be added. The "Create expense report draft" button can then be used to create the draft expense report.

4. Finally, individual receipts can be added or adjusted to the expense report. After all receipts have been uploaded, the project number is either automatically taken from the settings in the summary or must be entered manually. Via the "Submit report" button, the travel expense report is sent for review and, if confirmed, sent to you as a PDF.